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Privacy Statement
The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party. PTJI is committed to protecting the privacy and confidentiality of all personal data processed through this platform.
1. Data Controller
The Physical Therapy Journal of Indonesia (PTJI), published by Intisari Mediatama, acts as the data controller for all personal information collected through this journal platform. PTJI operates on the Open Journal Systems (OJS) platform managed by the Public Knowledge Project (PKP).
2. Personal Data We Collect
Registration Data
▸ Full name and academic title
▸ Email address
▸ Institutional affiliation
▸ Country of residence
▸ ORCID identifier (optional)
Submission Data
▸ Manuscript files and metadata
▸ Author contribution statements
▸ Conflict of interest declarations
▸ Ethical clearance documents
▸ Correspondence with editors
Technical Data
▸ IP address (anonymized)
▸ Browser type and version
▸ Pages visited and access times
▸ Article download statistics
▸ Session cookies (see §6)
3. How We Use Your Data
PTJI processes personal data only for the following legitimate purposes:
Editorial workflow: Managing submission, peer review, editorial correspondence, and publication decisions.
Journal communications: Sending notifications about submission status, editorial decisions, reviewer assignments, and journal updates.
Publication record: Publishing author names and affiliations as part of the academic record of published articles.
Indexing and discoverability: Sharing bibliographic metadata (title, authors, abstract, DOI) with indexing databases such as Scopus, DOAJ, Crossref, Google Scholar, SINTA, and Dimensions.
Statistical reporting: Generating aggregated, anonymized usage statistics (article views, downloads) for journal performance monitoring.
We do NOT: Sell, rent, or share personal data with third parties for marketing or commercial purposes. We do not send unsolicited commercial communications.
4. Legal Basis for Processing
PTJI processes personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR) for users in the European Economic Area, and Indonesian Law No. 27 of 2022 on Personal Data Protection (UU PDP). Our processing is based on:
Consent
Provided during registration on the journal platform.
Contractual Necessity
Required to fulfil the editorial and publication process.
Legitimate Interest
Maintaining the academic record, indexing, and statistical monitoring.
Legal Obligation
Compliance with applicable Indonesian and international law.
5. Data Retention
Account data
Retained for as long as your account is active. Inactive accounts may be reviewed after 5 years.
Submission records
Retained indefinitely as part of the academic record of the journal, including rejected manuscripts (editorial correspondence retained for 7 years).
Published articles
Author metadata (name, affiliation) associated with published work is retained permanently as part of the scholarly record.
Technical logs
Server logs and access data are retained for up to 12 months, then deleted or anonymized.
6. Cookies & Tracking
PTJI uses only essential, functional cookies required for the journal platform to operate. We do not use tracking cookies, advertising cookies, or any third-party behavioral analytics.
Session Cookies
Used to maintain your login session. Deleted when you close your browser.
Preference Cookies
Store language and display preferences. Expire after 30 days.
Third-party Services
Google Scholar and Crossref may set their own cookies when you follow links to those services. PTJI does not control these.
7. Third-Party Data Sharing
PTJI shares bibliographic metadata with trusted academic services solely for the purpose of enhancing discoverability and maintaining the scholarly record. The following third-party services may receive limited data:
Crossref
DOI registration — title, authors, abstract, affiliations
Scopus / Elsevier
Indexing — bibliographic metadata only
DOAJ, SINTA, Garuda, Dimensions
Indexing — bibliographic metadata only
Portico / Keepers Registry
Long-term digital preservation — full article content
Turnitin
Plagiarism screening — submitted manuscript text only
8. Research Data & Patient Privacy
PTJI is committed to the ethical conduct of research involving human subjects in accordance with the Declaration of Helsinki, ICMJE guidelines, and Indonesian KEPK (Komite Etik Penelitian Kesehatan) standards.
Anonymization: Authors must ensure that patient data included in manuscripts is fully de-identified. Faces, names, dates of birth, hospital record numbers, and other identifiable information must be removed or obscured.
Informed consent: Studies involving human participants must include a statement confirming that written informed consent was obtained. For case reports, patient or guardian consent must be documented.
Ethical approval: All research involving human subjects must report the relevant institutional review board (IRB/KEPK) approval number. Clinical trials must be prospectively registered.
9. Your Rights
Subject to applicable law, you have the following rights with respect to your personal data:
Right of Access
Request a copy of the personal data we hold about you.
Right to Rectification
Request correction of inaccurate or incomplete data.
Right to Erasure
Request deletion of your data, where it is not required for the academic record.
Right to Object
Object to specific processing activities based on legitimate interest.
Right to Withdraw Consent
Withdraw consent at any time, without affecting prior lawful processing.
Right to Data Portability
Receive your data in a structured, machine-readable format where technically feasible.
Note: The right to erasure and portability do not apply to data that forms part of the permanent published academic record (e.g., author names on published articles), as removal could compromise the integrity of the scholarly literature.
10. Data Security
PTJI implements appropriate technical and organizational measures to protect personal data against unauthorized access, loss, or disclosure, including:
HTTPS / SSL Encryption Password Hashing Role-based Access Control Regular Security Updates Restricted Staff Access
11. Changes to This Statement
PTJI may update this Privacy Statement from time to time to reflect changes in law, technology, or our practices. Material changes will be announced on the journal homepage. The date of the most recent revision is indicated at the top of this page. Continued use of the journal platform after changes are published constitutes acceptance of the updated statement.
12. Contact Us
For any questions, requests, or complaints regarding this Privacy Statement or the handling of your personal data, please contact:
https://ptji.org
We will respond to all privacy-related requests within 30 days of receipt.
Regulatory Framework & References
GDPR (EU) 2016/679 UU PDP No. 27/2022 (Indonesia) COPE Privacy Guidelines ICMJE Recommendations Declaration of Helsinki KEPK Indonesia PKP OJS Privacy Policy DOAJ Transparency Requirements
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